Company GPT: Your company’s own AI that makes your corporate knowledge accessible to all teams in seconds
Your employees are already using AI. The only question is: where, with what data, and under whose control? Personal ChatGPT accounts, unmonitored use of Copilot, and company knowledge stored in third-party browser tabs are not the exception—they’re the norm in most companies. A Company GPT puts an end to shadow AI. Your company’s own AI platform combines the power of large language models with your corporate knowledge, your access rights, and your compliance requirements. Every answer is based on your documents, every source is traceable, and every interaction stays within your tenant.
- GDPR-compliant & EU AI Act-ready: Your data remains in your tenant, and labeling requirements are built in
- Up and running in six weeks: Fixed price, no effort estimation, no never-ending project
- Answers from Your Documents: Every answer is backed by a source; no wild guesses
- Model-agnostic: GPT-4, Claude, Gemini, LLaMA, Mistral, and more; switchable at any time; no vendor lock-in
- No in-house IT department? We'll set it up, provide training, and hand it over to you; we can also handle operations if you'd like.
Why Company GPT – The Benefits of Consulting on an In-House AI Platform
Access all of your company's knowledge in seconds
A Secure, Compliant AI Platform for All Your Teams
In-house AI that's truly tailored to your needs
What Your Teams Can Do with Company GPT
Our Company GPT is not a tool for a single department, but a platform for the entire company. Each department benefits in its own way. Here, we’ll introduce you to the most popular applications.
Executive Board & Management
Make decisions faster and with greater confidence
Access condensed corporate knowledge in seconds instead of hours. Summarize strategic documents, analyze reports, create decision-making templates, and contextualize market information. Company GPT becomes a personal knowledge assistant for executives, without anyone having to forward a question or create a report.
Sales & Business Development
Create quotes faster, understand customers better
Search past proposals, access competitive intelligence, draft personalized customer communications, analyze bid documents, and generate structured proposal drafts. Company GPT makes sales knowledge accessible across all locations and teams and accelerates the entire sales process.
HR & People
Accelerate onboarding, democratize HR knowledge
New employees can find answers to questions about guidelines, processes, and benefits immediately rather than having to wait days. Draft job descriptions, generate interview guides, and search internal policies. Company GPT reduces the onboarding time and relieves HR teams of repetitive inquiries.
Legal & Compliance
Review contracts, find policies, identify risks
Analyze contract documents, compare clauses, search internal policies, and answer compliance questions. Company GPT does not replace a legal review, but it completes the groundwork in minutes rather than hours and ensures that no relevant information is overlooked.
Marketing & Communications
Create content, translate it, and ensure consistency
Draft texts, generate social media content, structure press releases, prepare presentations, and translate content into any language. Company GPT understands your tone of voice and brand guidelines because it works with your own documents.
IT & Development
Code Assistance, Documentation, Troubleshooting
Generate, review, and document code. Search through technical documentation, speed up error analysis, and prepare for architectural decisions. Company GPT supports development teams with repetitive tasks and makes technical knowledge from wikis and repositories instantly accessible.
Customer Service & Support
Respond to inquiries faster, improve quality
Answer customer questions using internal knowledge bases, pre-classify service tickets, and generate suggested responses. Company GPT understands the context, provides source-based answers, and escalates issues when the complexity requires human expertise.
Finance & Management Accounting
Speed Up Analyses, Create Smarter Reports
Comment on financial data, structure variance analyses, draft management narratives, and populate reporting templates. Company GPT makes controlling insights accessible across companies and periods and reduces the manual effort required for recurring reports.
Production & Engineering
Search through operating manuals, technical specifications, and quality guidelines in seconds. Create maintenance documentation, analyze error logs, and generate process descriptions. Company GPT makes production knowledge accessible even when experts aren’t available.
How Company GPT Works - How the Company GPT AI Platform Works: Your Documents, Your Models, Your Control
Company GPT combines the power of large language models with your company’s knowledge through a Retrieval Augmented Generation (RAG) architecture. This means: Every response is based on your own documents, not on generic information from the internet. Every source is cited. All permissions are respected.
Which AI models you can integrate into Company GPT
Company GPT AI Platform Consulting is model-agnostic. You choose the models that meet your requirements and can switch at any time. No vendor lock-in, no model dependency for your company’s own AI platform.
Model Overview
Provider | Models | Distinctive Feature |
OpenAI (via Azure) | GPT-4o, GPT-4 Turbo, GPT-3.5 | EU Data Zone: Data Remains in Your Azure Tenant |
Anthropic | Claude Opus, Sonnet, Haiku | Advanced Text Analysis and Reasoning |
Gemini Pro, Gemini Flash | Fast and cost-effective for high volumes | |
Meta (Open Source) | LLaMA 3.x | Full control; on-premises deployment possible |
Mistral | Mistral Large, Small | European model, GDPR-compliant |
More | Hugging Face, vLLM, Ollama | Self-hosted open-source models for maximum data sovereignty |
More Information
Multiple models can be used simultaneously within a single interface and preconfigured for each specific use case. This ensures that your teams automatically use the optimal model without having to make the decision themselves.
GPT Consulting: All the Benefits at a Glance
- GDPR-compliant: Your data remains in your tenant. No processing by third parties, no training of external models.
- EU AI Act-Ready: Labeling requirements, documentation, and transparency are integrated, not treated as afterthoughts.
- Model-agnostic: GPT-4, Claude, Gemini, LLaMA, Mistral, and more. Switchable at any time; no vendor lock-in.
- Up and running in six weeks. No never-ending project. Fixed price for setup, integration, training, and handover.
- No need for your own IT department. We set it up, provide training, and hand it over. You can choose to have us or you manage operations.
- Answers with citations: Each answer cites the document from which it is taken. No "black box."
- Existing Access Rights: If you don't have permission to open a document today, you won't get a response from it either.
- Prompt Library: Proven prompts as templates for everyone, not just individual power users.
- Agent-ready: The technical foundation for AI agents and automation is in place and ready for use.
- Corporate Design Company GPT looks like your own tool, not like third-party software.
- Fixed Price: No cost estimates that grow as the project progresses. Transparent costs from day one.
Knowledge Assistant with RAG
Retrieval-Augmented Generation across your document library with source citations for each answer. Hybrid search combining full-text and semantic search. Eight extraction engines for PDF, Word, PowerPoint, Excel, and other formats. Knowledge graph for relationships between documents and entities. Multiple knowledge bases that can be managed separately. Optional web search as a controlled supplementary source.
Everyday AI for All Employees
Drafting texts, writing emails, summarizing meeting minutes, translating content, organizing thoughts. Everything your employees currently do in personal AI tools—but done in-house, according to your rules, and without any company knowledge leaking to the outside world.
Prompt Library & Templates
Proven prompts are available as slash commands with templates and versions. Knowledge about effective AI instructions is retained within the company and made available to everyone.
Skills & Specialized Assistants
Each AI model can be configured to become a specialized assistant—for invoice verification, quote generation, onboarding, or any other specialized discipline. Structured instructions in Markdown format make complex processes reproducible and consistent across teams.
Microsoft Teams & Outlook Integration
Company GPT is directly integrated into Teams and Outlook. Your employees can work right where they already work, without having to switch tools or use a new interface.
Teamwork
Shared channels with access controls by team or project. Threads, reactions, pinned posts, and persistent note spaces with AI-powered editing.
Calendar & Task Planning
Plan appointments, deadlines, and recurring activities directly in Company GPT and link them to AI tasks. Fewer tool changes, more transparency.
Parameters & Model Control
Response length, creativity, and model behavior can be customized for each specific use case. Your departments receive results that are precisely tailored to their tasks.
AI Agents & Automation
The infrastructure for agent orchestration is set up during implementation. External services and tools can be integrated using open standards, including the Model Context Protocol (MCP).
Usage Dashboard
Volume, usage, and costs per team, model, and time period. Full transparency for administrators regarding the actual usage and value contribution of Company GPT.
Your contacts for consulting on in-house AI platforms for companies
Security, Data Protection, and Compliance: What Happens to Your Data—and What Doesn't - Company GPT Consulting
Data Sovereignty
Access Control
Automatic Safety Checks
Compliance with the EU AI Act
Data Protection Documentation
Up and Running in Six Weeks: The Path to Your Company GPT
Our Company GPT is not an open-ended development project. It is a finished product that we set up for you, integrate with your documents, and hand over to your team.
Sample Timeline:
Weeks 1–2: Scoping & Setup
Brief scoping meeting, clarification of data sources and requirements, setup and configuration of Company GPT in your tenant. You designate a point person and a pilot group of five to ten people.
Weeks 3–4: Connection & Integration
Connecting your primary data source (e.g., SharePoint), importing your access rights and role-based controls, integrating with Microsoft Teams and Outlook, and customizing the interface to match your corporate design.
Weeks 5–6: Training & Handover
Training for employees and administrators, support during implementation, and handover of the production system. The technical foundation for AI agents and automation has been set up and is ready for use.
After implementation:
Company GPT is up and running and belongs to you. You can operate it yourself or hand over operations to us. You decide on each expansion individually; none of them are required.
What's Included in Ventum Consulting's Company GPT Service
Standard Services
- Complete setup and configuration
- Connecting a primary data source (e.g., SharePoint)
- Log in using your existing user account with permission and role-based access control
- Security Features Active from Day 1
- Your Corporate Identity
- Integration with Microsoft Teams and Outlook
- Training for Employees and Administrators
- Technical foundation for AI agents and automation has been established and is ready for use
Optional Add-ons
- AI Agent Use Cases: Working Together to Identify Which Processes Can Be Automated
- Additional data sources: CRM, ERP, databases, additional SharePoint sites
- Process Automation: From Analysis to Ongoing Automation
- Ongoing Operations: Maintenance, Updates, Security Patches, Backups
- Sovereign AI Platform: Proprietary Architecture or More Complex Compliance Requirements
- AI Training Courses and Workshops: In-Depth Training for Employees and Internal AI Leaders
- Be sure to check out our full range of AI consulting services
Transparent Costs
After a brief scoping discussion, you’ll receive a fixed price. No cost estimates that balloon as the project progresses. Ongoing operations are separate from this and optional: You can handle them yourself or leave them to us.
Schedule a free live demo now
Experience Company GPT for yourself and learn more about the specific benefits and potential use cases. In the live demo, we’ll show you how your company’s own AI platform works in practice. Free and with no obligation.
- A Productive AI Chatbot in Six Weeks Instead of Lengthy Projects
- Answers taken directly from your own documents, with citations
- Data remains in your tenant, with role-based permissions, guardrails, and EU compliance
- Employees find information more quickly and use AI in a controlled manner in their day-to-day work
- Technical Foundation for AI Agents and Automation Already Integrated
Why Our AI Tool for Company GPT
Find information instantly
Your team receives reliable answers from your own documents—including the source.
Full Control Over Your Data
Your company data remains secure within your tenant and is never used for AI training.
Get up and running quickly
In six weeks, your AI chatbot will be set up, integrated, and ready to go.
Fully integrated
We handle setup, integration, and training—without requiring any additional IT resources.
Find information instantly
Full Control Over Your Data
Get up and running quickly
Fully integrated
- Talk directly with subject matter experts—no sales team involved
- Free Assessment of Your Situation and Needs
Schedule a no-obligation initial consultation at now
- Knowledge-based: Get answers from your own documents with traceable sources
- Secure: Keep data in your own tenant and consistently apply existing access rights
- Model-Agnostic: Using GPT , Claude, Gemini, Llama, and Mistral Without Vendor Lock-in
- Proven in Practice: Implementing Company GPT, Including Setup, Integration, Training, and Handover
- Future-Proof: Laying the Technical Foundation for AI Agents and Process Automation
TISAX and ISO certification apply only to the Munich location
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FAQ: Frequently Asked Questions About Company GPT
After a brief scoping meeting, you’ll receive a fixed price for the implementation. No cost estimate that ends up increasing as the project progresses. Ongoing operations are separate from this and optional.
A designated contact person from the IT department, access to your data source, and a pilot group of five to ten people. We’ll handle most of the setup.
Yes. That’s exactly what Company GPT is designed for. We set it up, train your staff, and hand it over. If you don’t want to take over operations yourself, we’ll do it for you.
Copilot doesn’t have in-depth knowledge of your distributed documents, doesn’t provide any training, and the labeling requirement under the EU AI Act remains your responsibility. If Copilot is running and performing well for you, we’ll let you know during the initial consultation.
Yes. Drafting texts, composing emails, summarizing, translating, structuring. Company GPT can do everything ChatGPT can. The difference: It all happens in-house, under your control, and without company data ending up with a third-party provider. For many companies, that’s the real reason for adopting it.
No. Neither from us nor from a third-party provider. When operated in-house, the content never leaves your infrastructure.
Company GPT is up and running and belongs to you. You can operate it yourself or have us manage it for you. You decide on each expansion individually; none of them are required.
Yes, that is specifically provided for. You are not tied to any particular model or provider.
The scope is not a relevant limitation. What matters is the quality of the documentation, which we will review together during the scoping phase.
Yes, with the right setup. In addition to the GDPR, doctors, law firms, and tax advisors are also subject to Section 203 of the German Criminal Code (StGB). Company GPT can be operated entirely on-premises or in the company’s own cloud, ensuring that no data leaves the company.
In particular, Company GPT was designed to become operational without the need for an in-house IT department, a large-scale project, or a lengthy evaluation process. The fixed-price model and the six-week timeline are tailored to the structures of medium-sized businesses.