Creating AI Agents (Hackathon) – From Use Case to Working Agent in Just a Few Days
Companies are discussing AI agents, testing initial tools, or watching impressive demos—but the crucial question remains: Will an AI agent actually work in your own company, with real data, real-world processes, and existing systems? This is exactly where our workshop “Building AI Agents (Hackathon)” comes in.
Instead of PowerPoint presentations and theoretical concepts, we’ll work with your teams to develop a functioning AI agent prototype based on your specific use case. The focus is on implementation, learning, and rapid validation: During an intensive build sprint, initial productive solutions are created that can be demonstrated live, technically evaluated, and used as a basis for further decisions. The hackathon brings together business units, IT, and Ventum Consulting in a collaborative working environment—pragmatic, technology-agnostic, and results-oriented.
- A Real AI Agent Instead of a Theoretical Demo
- A functional prototype using real data and processes
- A Quick Basis for Go/No-Go Decisions
- Collaborative Learning Between the Academic Department and IT
What You'll Get Out of the "Create AI Agents" (Hackathon) Workshop
- A prototype instead of a PowerPoint presentation: We’ll work with your teams to build a functional AI agent based on your actual use case—using real data, processes, and integrated systems.
- Over 20 years of expertise: We bring extensive experience from digitalization and transformation projects in companies—with an open approach to technology, a practical focus, and a strong track record of successful implementation.
- Go/No-Go in just a few days: The hackathon provides you with a solid basis for decision-making, including a cost estimate, risk assessment, and roadmap for going live.
- Knowledge transfer directly within the project: The department , IT, and management work together cross-functionally, learn directly from their own agent, and develop internal AI champions for the next steps.
Content and Agenda for the "Create an AI Agent" (Hackathon) Workshop
The sprint follows a clearly structured approach and is tailored to your specific goals, data, and platform environment.
Prep
Preparation & Scoping (Remote)
Result: A well-defined use case with clear objectives, data sources, and a technical foundation.
Before the actual hackathon, we’ll lay the groundwork for a successful build sprint.
- Scoping Call and Refinement of the Use Case
- Definition of Success Criteria and Target Vision
- Data and Access Setup, Including a Test/Sandbox Environment
- Selecting Appropriate Tools, Platforms, and Services
- Definition of Build Mode by Team
Day 1
Frame & Foundation
Together, we define the architecture, data flow, and technical foundation.
- Kickoff and Refining Objectives
- Architecture and Platform Decisions
- Integration of Data Sources and Tools
- Develop the first agent skeleton
- Defining Roles and Responsibilities Between Humans and Agents
Day 2
Build
Now we’re building, testing, and making iterative improvements.
- Iterative Development and Refinement of the AI Agent
- Prompt and Logic Tuning
- Integration with Existing Systems and Services
- Implementation of Guardrails and Human-in-the-Loop Mechanisms
- Tests using real data and scenarios
Day 3
Harden & Demo
The focus is on stabilization, evaluation, and communication.
- Stabilization and Treatment of Edge Cases
- Governance and Security Checks
- Preparing for the Stakeholder Demo
- Live Demo and Feedback Session
- Effort Estimate and Roadmap Leading Up to Production Launch
Who is the "Create AI Agents (Hackathon)" workshop intended for?
This workshop is ideal for companies that want to do more than just discuss specific AI agents—they want to actually try them out.
- Companies with specific, data-driven use cases
- Leaders in Digitalization, Innovation, and Automation
- Departments that need concrete proof of their own processes
- IT, Platform, and Enterprise Architecture Teams
- Companies that want to integrate AI agents into their existing processes and systems
Concrete results—what will your team be able to create after the AI Agents workshop (hackathon)?
After the hackathon, you’ll have more than just a prototype—you’ll have a solid foundation for strategic and operational decisions.
- Working AI Agent Prototype
- Live demo, including optional recording
- Assessment of Maturity Level, Risks, and Integration Effort
- Assessment of Maturity Level, Risks, and Integration Effort
- Go/No-Go Recommendation
- Implementation and Scaling Roadmap
- A Shared Understanding Between the Department and IT
Creating AI Agents (Hackathon) Workshop: Group Size, Location & Format, Cost
To ensure that organization, time and impact fit together perfectly, we clarify the framework conditions early on and tailor the format and scope to your objective.
- Group size: 1–3 cross-functional teams (business + IT)
- Location & format: on site at your premises, remote or hybrid; on request in our office in Munich
- Costs: depending on duration, scope and group size; on request
- Additional Services: Support for go-live, scaling, governance, and platform integration
Your expert in the "Creating AI Agents" workshop (hackathon)
About Ventum
With over 20 years of consulting experience, we combine in-depth expertise in the introduction of digital innovations such as artificial intelligence with tried-and-tested methods.
Over 20 Years of Digitization
From strategy to effective implementation.
Business & Tech Combined
We connect academic departments, IT, and management.
Hands-on instead of slides
We build real-world solutions with your teams.
Technology-neutral
Microsoft, open source, or hybrid platforms—whatever works best for your business.
Quick Added Value
From an idea to a live demo in just a few days.
Sustainable Knowledge Transfer
Your teams learn directly through real-world projects.
Our references and projects in AI and data
Request a no-obligation
appointment now
- Strategic: AI Agents for Real-World Processes, Data Flows, and Operational Use Cases
- Practical: Hands-on build sprints instead of theoretical conceptual work
- Technology-agnostic: Microsoft, open source, hybrid platforms, and custom integrations
- Measurable: Focus on Go/No-Go Decisions, MVPs, ROI, and Scalability
TISAX and ISO certification apply only to the Munich location
Your message
FAQ – Frequently Asked Questions About the "Create an AI Agent" (Hackathon) Workshop
Ideally, yes. The workshop works best when you already have a well-defined use case. If necessary, we can help you refine it beforehand.
That depends on the end goal. We take a technology-agnostic approach, working with Microsoft services, open-source frameworks, existing platforms, or custom integrations.
Not necessarily. We often work with test data or sandbox environments. However, to ensure realistic results, we recommend using real data sources whenever possible.
Both. The greatest added value comes from collaboration between the business unit and IT. That’s why cross-functional teams work together on the agent.
Upon request, we can assist with the next steps: production deployment, governance, architectural design, scaling, operations, or organizational integration.
Small cross-functional teams with subject matter and IT expertise are ideal. It is possible to have multiple teams working in parallel.
Yes—depending on the duration, complexity, and team size, multiple use cases can be implemented simultaneously.
Yes. In-person sessions usually provide the most dynamic experience, but hybrid and remote formats also work very well.