AI Agent Workshop – From the First Use Case to a Fully Developed Agent Blueprint
You already have some initial ideas about AI agents: automated task processing, intelligent research, customer service support, or data-driven assistance systems. However, it’s often unclear which use cases are actually practical, cost-effective, and technically feasible. There’s often a lack of a structured process between initial discussions and a sound decision.
The AI Agent Workshop provides exactly this guidance. Together with business units, IT, and relevant stakeholders, we analyze real-world tasks, existing data, and current workflows. This results in prioritized use cases and a concrete agent blueprint for the most promising scenario—including a target vision, workflow, governance, and technical classification.
In just one day, this creates a solid foundation not only for discussing AI agents but also for advancing their implementation in your company in a targeted and low-risk manner.
- Concrete AI Agent Use Cases Instead of Theoretical AI Ideas
- Objective Prioritization Based on Benefit, Risk, and Feasibility
- Build a finished agent blueprint for the strongest case
- A Shared Understanding Among the Department, IT, and Management
Here's What You'll Get from the AI Agent Workshop
- Concrete use cases instead of abstract AI ideas: We identify real-world opportunities for agents across your processes, data, and tasks—structured and evaluated based on benefit, risk, and feasibility.
- Over 20 years of expertise: We bring extensive experience from digitalization and transformation projects in companies—with an open approach to technology and platform-independent solutions.
- Create a complete blueprint instead of vague recommendations: For the strongest use case, a concrete agent blueprint is developed, including the workflow, target architecture, and governance—ready to be integrated directly into a build sprint or pilot.
- Alignment Between Business Units, IT, and Management: The workshop brings all relevant perspectives together and establishes a common basis for decision-making regarding the next steps.
Content and Agenda of the AI Agent Workshop
The workshop is tailored to your specific processes, data, and objectives. Each phase produces concrete results that can be used directly to inform management decisions and subsequent implementation.
Module 01
Understanding and Categorizing Agents
We’re building a shared understanding of what modern AI agents are capable of—and where their limitations lie.
- Difference Between a Chatbot, Assistant, Agent, and Traditional Automation
- Typical agent roles: Research, Monitoring, Triage, Data Maintenance, Case Management
- Realistic Capabilities of Today’s AI Models and Tools
- Classification of Potential Roles for AI Agents in the Company
Module 02
Collection of Use Cases Based on Real-World Processes
Together, we’ll identify specific tasks, bottlenecks, and repetitive activities in your daily routine.
- Structured survey of real-world problems and manual tasks
- Consideration of Volume, Repeatability, Risks, and Data Availability
- Incorporation of Existing Systems and Information Sources
- Discussion of Technical and Organizational Dependencies
Module 03
Evaluation & prioritization
Not every use case is practical or cost-effective. That is why we prioritize them systematically.
- Benefit-×-Feasibility Matrix
- Data Readiness Check
- Governance and Compliance Assessment
- Effort Estimation and Risk Analysis
- Prioritizing the strongest candidates
Module 04
Blueprint for the Top Use Case
We are developing a specific agent blueprint for the most important use case.
- Goal Definition, Triggers, and Desired Outcomes
- Inputs, outputs, and involved systems (ERP, CRM, DMS, etc.)
- Human-in-the-loop points and guardrails
- Target Architecture and Workflow Diagram
- Data Sources and Required Integrations
Module 05
Feasibility & Next Steps
Finally, we will evaluate the path to implementation.
- What data, skills, or tools are still missing?
- What risks need to be addressed?
- Go/No-Go Assessment
- Preparing for the Agent Build Sprint
Who is the AI Agent Workshop designed for?
The workshop is designed for companies that want to use AI agents in a structured and cost-effective manner.
- Subject Matter and Process Owners
- Digitalization, Innovation, and Automation Teams
- IT, EAM, and Architecture Managers
- Executives and Decision-Makers
- Companies that want to identify and evaluate real-world agent use cases
Tangible Results—What Your Team Will Be Able to Do After the AI Agent Workshop
The AI Agent Workshop not only provides ideas, but also a solid foundation for concrete decisions and next steps.
- Prioritized Use Case Backlog
- Development of a Complete Agent Blueprint, Including Workflow and Target Architecture
- Data and Feasibility Assessment for Each Prioritized Case
- Governance and Compliance: Initial Assessment
- Recommendation for the Next Step (Build Sprint / Pilot / Refinement)
- A shared understanding among the academic department, IT, and management
AI Agent Workshop: Group Size, Location & Format, Cost
To ensure that organization, time and impact fit together perfectly, we clarify the framework conditions early on and tailor the format and scope to your objective.
- Group size: 5–12 people, intentionally mixed from the academic department and IT
- Location & format: on site at your premises, remote or hybrid; on request in our office in Munich
- Costs: depending on duration, scope and group size; on request
- Additional Services: Build Sprint, Prototyping, Architecture Design, Governance Support
Your Expert at the AI Agent Workshop
About Ventum
With over 20 years of consulting experience, we combine in-depth expertise in the introduction of digital innovations such as artificial intelligence with tried-and-tested methods.
Over 20 Years of Digitization
From strategy to effective implementation.
Business & Tech Combined
We connect academic departments, IT, and management.
Hands-on instead of slides
We build real-world solutions with your teams.
Technology-neutral
Microsoft, open source, or hybrid platforms—whatever works best for your business.
Quick Added Value
From an idea to a live demo in just a few days.
Sustainable Knowledge Transfer
Your teams learn directly through real-world projects.
Our references and projects in AI and data
Request a no-obligation
appointment now
- Strategy: AI Agent Use Cases, Target Architecture, and Scalable Roadmaps
- Secure: Governance , Data Protection, and Compliance-Compliant Agent Concepts
- Proven in Practice: Over 20 Years of Experience in Digitalization, Process, and Data Transformation
- Measurable: Focus on time savings, efficiency, feasibility, and the ability to make quick decisions
TISAX and ISO certification apply only to the Munich location
Your message
FAQ – Frequently Asked Questions About the AI Agent Workshop
The workshop helps companies develop concrete, evaluable, and implementable agent use cases from initial AI ideas. Instead of abstract discussions, the workshop results in a clearly prioritized backlog and a concrete blueprint for the most promising AI agent. The goal is to create a solid basis for decision-making for management, business units, and IT.
No. While many companies know they want to use AI agents, they are not yet able to clearly identify the most meaningful use cases. That is exactly what this workshop is designed to address. Together, we’ll identify opportunities based on real-world processes, tasks, and data flows.
Both. The greatest added value comes from the combination of business units and IT. Business units contribute process knowledge and specific problems, while IT and architecture assess technical feasibility. The workshop brings both perspectives together in a shared decision-making process.
Depending on the situation, we analyze different types of agents, such as:
- Research and Knowledge Agents
- Assistance and Support Agents
- Automation Agents
- Monitoring and Analysis Agents
- Workflow or Decision Agents
In doing so, we clearly distinguish between what a true AI agent can do—and where traditional automation or simple chatbots are more appropriate.
The workshop is technology-neutral. We’ll examine the existing platforms, services, and tools in your company and evaluate suitable options—such as Microsoft ecosystems, open-source approaches, or existing AI services. The goal is not to lock you into a specific vendor, but rather to develop a realistic and integrable solution.
No. No prior technical knowledge is required to participate. The only important thing is that relevant personnel from the business unit and IT participate so that processes, data, and requirements can be evaluated together.
The blueprint is intentionally structured so that a build sprint or prototype can be launched directly from it. It includes:
- Purpose and Benefits of the Agent
- Triggers and Workflow
- Income and Expenses
- Connected systems and data sources
- Governance and Human-in-the-Loop Issues
- first architectural sketch
Yes. In the workshop, we typically identify and evaluate several potential agents. We then prioritize the most promising cases based on benefits, available data, risk, and feasibility.
After the workshop, companies will be able to:
- Start a build sprint right away
- develop a proof of concept
- prepare internal decisions
- Further develop governance or architecture issues
Upon request, Ventum Consulting will guide you through the next steps—from prototyping and architectural design to production deployment.
The AI Agent Workshop is scalable—from small and medium-sized businesses to international corporations. It is particularly useful for companies that:
- have many manual processes
- Want to evaluate AI potential in a structured way
- Want to bring the academic department and IT together
- would like to launch their first concrete initiatives as agents
Usually within a few weeks. Before the workshop, we hold a brief scoping call to discuss the goals, the group of participants, and the organizational framework.