Ventum AI Hub – AI Chatbot for Businesses
Why Many Companies Can't Put Their Knowledge to Use
Manuals, process documents, presentations, SharePoint folders—and the rest is stored in the minds of a few key people. Your employees ask their coworkers, search through folders, or wait for an answer that’s actually already been written down somewhere.
Four Reasons Why AI Projects in Companies Often Stall
- "My data ends up at OpenAI." — Who can see it? Is it used for training?
- "We don't have an IT department." — Who will set it up, and who will run it afterward?
- "This is a massive project."—Months of preparation, a large budget, and unclear benefits.
- "Copilot is already running, but none of it really works." - Off-the-shelf solutions don't know your documents.
Meanwhile, individual employees have long been using personal AI tools or chatbots they’ve built themselves—in an uncoordinated manner, with company data, and without their IT department’s knowledge. This knowledge remains untapped, and the risk grows.
Ventum AI Hub: A ready-to-use AI chatbot for businesses, launched by us
The Ventum AI Hub is neither an in-house development nor an open-ended consulting project. It is a ready-to-use AI product that we set up for you, integrate with your documents, and hand over to your team. Your employees ask a question. The Hub responds using your own documents—in German, English, or any other language—and includes a reference to the document from which the answer was taken.
On top of that, there’s what your people are already doing today in personal tools: drafting texts, composing emails, summarizing meeting minutes, translating content, and organizing their thoughts. The Hub can do all that too—only in-house, according to your rules, and without company content ending up in a third-party browser tab. Your data remains in your tenant. We handle the design, setup, integration, training, and handover.
Your AI Chatbot for Businesses in Six Weeks: Tangible Results
- An AI chatbot for businesses that all employees can use, both in a browser and in Microsoft Teams
- Answers from your own documents, each with a citation
- A secure alternative to personal AI tools: texts, emails, summaries, and translations are created in-house rather than in a private browser tab
- Your access rights have been applied: Everyone sees only what they are authorized to see anyway
- A connected data source that keeps itself up to date, such as SharePoint
- Trained employees and administrators—not just an installation
- Your in-house look: The hub looks like your own tool, not like third-party software
- The technical infrastructure for automation has been set up and is ready for use
Who Will Find the Ventum AI Hub to Be a Game-Changer?
This position is a good fit if several of these points apply to you:
- Your knowledge is scattered, and your employees waste time searching for it every day
- You want to take a first, safe step into AI without launching a large-scale project
- You don’t have a large IT department and need someone to take care of it
- Your data is sensitive, and you want to keep control of it
- Off-the-shelf solutions like Microsoft Copilot aren’t a good fit: they’re too generic, too dependent on external factors, and not tailored enough to your documents
As a rule, management makes the decision. The initiative is almost always spearheaded by a business unit, not by IT.
An Overview of the Key Features of the Ventum AI Hub
The Ventum AI Hub brings together all the tools your team needs for day-to-day work in a single interface as Company GPT AI Platform. The following features demonstrate how the Hub harnesses knowledge, collaboration, and automation
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Overview of Features: What's Included in the AI Chatbot for Businesses
Standard Features in the Ventum AI Hub
- Complete Setup and Configuration of the Ventum AI Hub
- Connecting a primary data source, such as a SharePoint library
- Login via your existing user directory, permissions and role management
- Safety features are active from day one; they are not available as an add-on module
- Your Corporate Identity
- Integration with Microsoft Teams and Outlook
- Training for employees and administrators; support during implementation
- Technical infrastructure for agents and automation, set up and ready for use
Optional Add-ons and Additional Services
- Agent Use Cases: We work together to identify which processes can be automated and set them up
- Additional data sources: CRM, ERP, databases, additional SharePoint sites
- AI Training and Capacity Building: In-Depth Training for Employees and Internal AI Leaders
- Process Automation: From Analysis to Ongoing Automation
- Ongoing Operations: Maintenance, Updates, Security Patches, Backups
- Sovereign AI Platform: If you have your own architecture or more complex compliance requirements
Transparent Costs with a Fixed Price
Your contacts for the Ventum AI Hub
Ventum AI Hub, Microsoft Copilot, or a Custom Solution: A Direct Comparison
Copilot isn’t a bad product. It’s just not a proven system tailored to your documentation, and it doesn’t take care of configuration, training, or regulatory compliance for you.
Why Our AI Tool for Business Chatbots
Find information instantly
Your team receives reliable answers from your own documents—including the source.
Full Control Over Your Data
Your company data remains secure within your tenant and is never used for AI training.
Get up and running quickly
In six weeks, your AI chatbot will be set up, integrated, and ready to go.
Fully integrated
We handle setup, integration, and training—without requiring any additional IT resources.
GDPR-compliant
Audit- and Compliance-Ready
Be productive from the very first session
No-Code Configuration
- Talk directly with subject matter experts—no sales team involved
- Free Assessment of Your Situation and Needs
Security, Data Privacy, and Compliance in the Ventum AI Hub
What Happens to Your Data—and What Doesn't
Your documents will not be used for AI training. They will not be shared with third parties. Your content remains in your tenant—in the EU cloud if you choose, or entirely in your own data center if you prefer.
Who Is Allowed to See What
The Hub imports the roles and groups from your existing user directory. Anyone who is not authorized to open a document today will not receive a response when attempting to do so. Every activity is logged and can be tracked.
What Happens Automatically with Every Request
Personal data is identified and protected. Attempts to tamper with data through user input are prevented. Content checks are active by default, not as an optional feature.
EU AI Act
Internal knowledge assistants fall under the “limited risk” category. The key requirement is to label AI interactions in accordance with Article 50. The Ventum AI Hub handles this for you. If, instead, you set up a system yourself or roll out Copilot, this responsibility rests entirely with you.
Data Protection Documents
The data processing agreement, the data erasure policy, and the documentation of technical and organizational measures are part of the implementation process—they are not something you’ll need to request later.
An Overview of the Technical Fundamentals of the Ventum AI Hub
Access to Knowledge via Retrieval-Augmented Generation
Retrieval-augmented generation from your document library with source citations for each response. Hybrid search combining full-text and semantic search. Eight extraction engines for PDF, Word, PowerPoint, Excel, and other formats. Knowledge graph for relationships between documents and entities. Multiple knowledge bases that can be managed separately. Optional, controlled web search as an additional source.
AI models: freely selectable and changeable at any time
Integration of open-source models within your own organization (Ollama, Hugging Face, vLLM) and commercial cloud models (OpenAI, Azure, Anthropic, Google Gemini, Cohere, AWS) via the same interface. Compare multiple models side-by-side in a single conversation. Choose a model based on the use case; you can switch at any time.
Identity and Access
Role-based access model with freely definable roles and groups. Sign-in via LDAP/Active Directory, SSO, and OIDC. Automated user management via SCIM.
Security Architecture
Personal data detection, prompt injection protection, guardrails, content checking—all active for every request before the response is displayed. Audit log of all activities. Usage dashboards for administrators showing volume, consumption, and costs.
Teamwork
Shared channels with access controls by team or project. Threads, reactions, and pinned posts. Persistent note spaces with AI-powered editing. Shared knowledge bases for collaborative projects.
AI Agents and Extensibility
The infrastructure for agent orchestration is set up during implementation and is ready for use. External services and tools can be integrated using open standards, including the Model Context Protocol. We will work with you to define which specific processes will be automated in a separate package.
Architecture in Four Layers
Access: Web interface, API, role-based access control, team collaboration, integration with Teams and Outlook.
Security: Guardrails, personal data detection, injection prevention, content screening.
Knowledge: RAG pipeline, knowledge graph, cloud-native components (Azure AI Search, Entra ID, Key Vault).
Models: on-premises or in the cloud—the choice is yours.
Schedule a no-obligation demo appointment now
- Ready to Use Right Away: A Productive AI Chatbot in Six Weeks Instead of Lengthy AI Projects
- Knowledge-based: Answers directly from your own documents—with citations
- Secure: Data remains in your tenant, with role-based permissions, guardrails, and EU compliance
- A Relief: Employees Find Information Faster and Use AI in a Controlled Manner in Their Day-to-Day Work
- Future-proof: The technical foundation for AI agents, automation, and other AI applications is already integrated
TISAX and ISO certification apply only to the Munich location
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FAQ - Frequently Asked Questions About Our AI Chatbot Solution for Your Business
After a brief scoping meeting, you’ll receive a fixed price for the implementation—not an estimate that ends up increasing as the project progresses. Ongoing operations are separate from this and optional.
A designated contact person from the IT department, access to your data source, and a pilot group of five to ten people. We’ll handle most of the setup.
Yes. That’s exactly what the hub is designed for. We set it up, provide training, and hand it over. If you don’t want to take over operations yourself, we’ll do it for you.
Copilot doesn’t have in-depth knowledge of your distributed documents; it doesn’t come with any training, and the labeling requirement under the EU AI Act remains your responsibility. If Copilot is running and performing well for you, we’ll let you know during the initial consultation.
Yes. Drafting texts, writing emails, summarizing, translating, organizing—the Hub can do all of that, too. The difference is where it happens: in-house, with your rights intact, and without your company’s content ending up with a third-party provider. For many organizations, this is the real reason for adopting it—employees are already using AI, but until now, it’s been uncontrolled.
No. Neither from us nor from a third-party provider. When operated in-house, the content never leaves your infrastructure.
The hub is up and running and belongs to you. You can operate it yourself or have us manage it for you. You decide on each expansion individually; none of them is required.
Yes, that is specifically provided for. You are not tied to any particular model or provider.
The scope is not a relevant limitation. What matters is the quality of the documentation, which we will review together during the scoping phase.